ANNUAL BUSINESS MEETING 2022
Save the Date!!
Saturday, September 24, 2022
Paid members (ONLY) of the Cleveland Chiropractic College Alumni Association are invited to attend our Annual Business Meeting to be held on September 24, 2022, from 5:30 pm to 8:30 pm at
The Summit Grill
NB: A By-Laws referendum will be put to a vote at this meeting. Below please find the proposed By-Laws.
Cleveland Chiropractic College Alumni Association dba
Cleveland Chiropractic Heritage Association
Revised and Ratified
September 24, 2022
Eugene Lockrow, D.C.
Patrick Hammond, D.C.
Corey Piva, D.C.
Russell Matthias, DC
ALUMNI ASSOCIATION OFFICERS
President: Andrew S. Bonci, B.A., D.C.
Vice President: Christina Woodle, M.S.Ed, D.C.
Recording Secretary: Patrick Hammond D.C.
Corresponding Secretary: Ragan Fairchild-Bonci, B.S., D.C.
Treasurer: Russell Matthias, D.C.
Sergeant-at-Arms: Eugene Lockrow, D.C.
ALUMNI BOARD MEMBERS
Past President: Jeffrey Spencer, D.C.
Kay Carver, D.C.
Roger Ott, D.C.
Corey S. Piva, D.C.
Marcos Lerma, B.S., D.C.
ARTICLE I: NAME
The name of this organization shall be the Cleveland Chiropractic Heritage Association and shall hereafter be referred to as the Association.
ARTICLE II: PURPOSE
The Association will provide scholarship and enrichment opportunities to chiropractic students enrolled in the Cleveland University of Kansas City's College of Chiropractic. The Association seeks to establish legacy donations that honor the memory of significant Doctors of Chiropractic and passed faculty that have enriched and improved the profession of Chiropractic. Legacy donations can be in the form of scholarships or honorary plaques made In Memoriam. The Association is an autonomous and separate scholarship-granting body. In honor of the Association and the profession of Chiropractic and of past and present members, the Association and its funds shall remain independent and dispersed in accordance with voting procedures outlined in ARTICLE V: Section B-Authority.
ARTICLE III: MEMBERSHIP
Section A: ACTIVE MEMBERS-Any graduate of the Cleveland University of Kansas City College of Chiropractic is eligible for membership in the Association. Active members voted in have voting privileges at Association meetings. There are two levels of membership:
1: ANNUAL MEMBERSHIP-Annual membership dues are $50.00 annually and are renewable at, or in advance of annual business meetings.
2:LIFETIME MEMBERSHIP-Lifetime membership dues are equal to twenty times the annual dues, and are payable anytime. The principle of these dues will be kept in perpetuity or until the dissolution of the Association, and only the interest will be dispersed for Association expenses. Lifetime members may purchase a Legacy Brick to be placed at the Cleveland University of Kansas City College of Chiropractic.
Section B-HONORARY MEMBERS-Honorary members will be voted in and accepted by a majority vote by the elected board members of the Association that can be brought to the floor for acceptance and/or debate at any regular business meeting. Honorary members are persons whom the association deems fit to honor because of services rendered to the Cleveland Chiropractic College and the successor Cleveland University of Kansas College of Chiropractic. Donations of any size are accepted by the Association and appreciated to further the works of the Cleveland Chiropractic Heritage Association.
ARTICLE IV: BOARD OF DIRECTORS
SECTION A-COMPOSITION AND ORGANIZATION: The Board of Directors, hereafter referred to as the Board, shall be composed of the following officers and representatives:
(*) Executive Board Members
SECTION B-AUTHORITY: The Board shall conduct, manage and control the affairs and business of the Association. The Board is authorized to make decisions and promulgate rules that it deems appropriate for the economic growth, progress, and success of the Association. The Board has the power to borrow money, incur indebtedness, and execute documents as evidence of the debt.
SECTION C-VOTING PROCEDURE: A majority of the voting members need to be present to conduct business and make final decisions and can only be done at Association meetings. by definition according to Robert’s Rules, the definition of quorum is the minimum number of voting members (51%) who must be present at a properly called meeting in order to conduct business in the name of the group. A quorum should consist of a number that is as large as can be depended upon for being present at all meetings. Zoom or Electronic Voting is acceptable under special circumstances ( Health issues or unforeseeable circumstances where a voting board member cannot attend a meeting in person)
SECTION D- DUTIES: The duties of the Board members are as follows:
PART 1- PRESIDENT: The President is to call to order and preside over all meetings of the Association; announce business; decide the order and precedence of business and motions; recognize speakers to the floor; put to a vote all questions; restrain members when engaged in debate, within the rules of order; participate as an ex-officio member of every committee; and perform other such duties as the office may require.
PART 2- VICE PRESIDENT: The Vice President is to perform the duties of the President in the event of his or her absence.
PART 3- CORRESPONDING SECRETARY: The Corresponding Secretary is the corresponding officer of the Association, shall act as custodian of records, and send a notice of membership dues to all graduates.
PART 4- RECORDING SECRETARY: The Recording Secretary is the recording officer of the Association and shall keep a record of the minutes and proceedings of the Association. These minutes will be presented at the following Board or Association meeting and will be made available to any member when reasonably requested. The Recording Secretary shall send out proper notices of all called meetings and other meetings when necessary.
PART 5-TREASURER: The Treasurer is the custodian of all funds and properties belonging to the Association. The Treasurer shall disburse funds only as directed by the Board. The Treasurer is required to present documents for audit and prepare a report for the annual meeting of the Association. Additionally, the Treasurer is required to report the current status of the treasury at each called Board meeting.
PART 6- SERGEANT-AT-ARMS: The Sergeant-at-Arms is to preserve order at all Association functions and conduct the benediction before meetings.
PART 7-MEMBERS AT LARGE: The five Members-at-Large are voting members of the Board and act in an advisory capacity to the Executive Board.
PART 8-COLLEGE LIASON: The College Representative serves the Board in an advisory capacity, may attend all Association meetings and functions, and participate in floor discussion, but is a non-voting member of the Board.
SECTION E- SELECTION AND CONFIRMATION
PART 1- ELIGIBILITY: To be eligible for any elective position on the Board, a nominee must have been an active member of the Association in good standing for at least one year immediately preceding the nomination. To be eligible for any Executive office on the Board, the nominee must have served at least one year on the Board immediately preceding the nomination. The nominee must be willing to perform all duties and take on all responsibilities of his or her office, including attendance at called and special Board and Association meetings.
PART 2 – SELECTION: A potential Board member or Executive Officer must be selected by the nomination committee and have his or her name placed on a ballot by the committee. The election of Executive Officers and Board Members at Large will occur at the annual meeting and shall be determined by a simple majority. In case of no majority vote, the two highest nominees will be voted upon again. Voting will occur by secret ballot unless there is only one nominee for an office, in which case a voice vote is acceptable.
PART 3- TERMS: Executive Officers and Board Members are elected to two-year terms and will assume office at the next meeting of the Board. Each Officer and Member will hold office until his or her term expires and a successor is elected, he or she tenders a resignation, is removed from office or expires.
PART 4- RESIGNATIONS: Any member of the Board may tender his or her resignation, with just cause, to the President, in writing but will maintain office until the resignation is accepted by the President.
PART 5- REMOVAL FROM OFFICE: A Board member may be removed from office, with just cause, effective immediately, by a two-thirds (2/3) vote of the Board. The position will then be treated as a vacancy. Just cause includes, but is not limited to, willful or gross misconduct, sanction by the Board of Examiners, or felony conviction.
PART 6- VACANCIES: Vacancies on the Board will be filled by Presidential appointment and are subject to ratification within sixty (60) days by a majority of the Board.
ARTICLE V: COMMITTEES
SECTION A –STANDING COMMITTEES: Standing Committees are appointed by the President and serve at his or her discretion. If a position becomes vacant, it may be filled by the President. The President is an ex-officio member of each committee.
PART 1: COMMITTEES
PART 2- MEETINGS: Committee meetings may be called by the President or the Chairperson of the committee. The balance of the committee will be notified of such meetings by the Recording Secretary.
PART 3-REPORTS AND RECOMMENDATIONS: Committees' reports and recommendations may be made at Board meetings or at the request of the President.
SECTION B- SPECIAL COMMITTEES: The President of the Board is empowered to appoint Special Committees, their chairpersons, members, terms, and duration, as he or she deems necessary. These appointments are subject to approval by the Board.
SECTION C- REPLACEMENT: If, at any time the duties of a committee are not fulfilled, said committee or its chairperson may be replaced by the President or by a majority vote of the Board.
ARTICLE VI: MEETINGS
SECTION A- ANNUAL BUSINESS MEETING:
PART 1- MEETINGS: Annual business meetings will be announced/publicized on the Association's website no later than thirty (30) days prior to convening for business. Under no circumstance can Association meetings take place and/or voting takes place outside of announced/publicized meetings. As active voting members, this is adhered to and respected by the definition of Part 2 Quorum.
PART 2- QUORUM: A quorum for the annual business meeting shall consist of eight percent (8%) of the paid membership and shall include a majority of the Board.
PART 3- VOTING: Voting at the annual business meeting shall be in person. At no time shall voting by proxy or absentee ballot be allowed.
PART 4- MINUTES: As prescribed by Missouri law, the minutes of the annual meeting or of any special meeting of the Association shall be read and approved at the following meeting of the Board.
SECTION B– ALUMNI BOARD MEETING:
PART 1: QUARTERLY MEETING will be conducted and organized by the Board President with an annual business meeting in keeping with the legal statute conducted at the discretion of the Board at a place, date, and time determined by the Board.
PART 2: SPECIAL MEETINGS may be called, at any time, by the President or by a majority of the Board. Advance notice shall be given to each Board member regarding the time, place, and purpose of the special meeting.
PART 3: QUORUM: A simple majority of the Board shall constitute a quorum.
PART 4: MINUTES: Minutes of each Board meeting shall be kept by the Recording Secretary and presented for amendment and approval at the following Board or Association meeting.
PART 5: VOTING: Voting at Board meetings shall be in person. At the direction of the President, the Recording Secretary may commence a vote by phone or electronic/digital media. A simple majority is required to pass motions at a meeting of the Board.
ARTICLE VII: FISCAL YEAR
The fiscal year of the Association will be determined by the Board as it is an autonomous association and independent Alumni association to be from September 1st through August 31 of the following calendar year.
ARTICLE VIII: PARLIAMENTARY AUTHORITY
The current edition of Roberts Rules of Order shall be the standard for the governance of the Association.
ARTICLE IX: AMENDMENTS
The Bylaws of the Association may be amended at any annual meeting of the Association by a two-thirds (2/3) vote of the votes cast, provided that the amendment had been presented in writing at least thirty (30) days in advance. A copy of the amendments shall be provided to members and be enclosed with the notice of the meeting.
ARTICLE X: DISSOLUTION
Dissolution of the Association shall require a unanimous vote by the Board's voting members only. If Dissolution is unanimous, the Board will have Sixty (60) days to earmark and disperse any remaining funds to be used ONLY for the benefit of students enrolled in the Cleveland University of Kansas City College of Chiropractic minus any administrative costs.